Workforce solutions built around your business Call us: +254 720 211155   ·   [email protected]
Our services

Workforce administration, handled properly

We run the day-to-day people administration for factories, farms and warehouses, from the shift register to the payslip. You stay the employer. We keep the records straight.

At a glance

Five services. One team. One monthly report.

Take the full set or start with the one that hurts most. Each service runs on records you can check and approvals you control.

Not a staffing agency. We don't supply or employ workers. Your people stay on your payroll, under your contracts and policies. We manage the administration around them.

  1. 01 Attendance ManagementDaily attendance, shift registers and absence records that your supervisors and payroll can rely on.
  2. 02 Timesheet ReconciliationSupervisor timesheets checked against attendance before anything reaches payroll.
  3. 03 Disciplinary & HR CasesFair, documented disciplinary processes that follow the law and your own policies.
  4. 04 Payroll AdministrationAccurate gross-to-net payroll, statutory deductions and disbursement to workers.
  5. 05 Reporting & RecordsClear monthly reports and organised records for management, auditors and inspections.

Service 01

Attendance Management

Most payroll problems start at the gate. We keep a reliable daily record of who worked, which shift, and for how long, using your existing clock-in system or registers we set up with your supervisors.

What we do

  • Maintain daily attendance and shift registers by department and line
  • Record absences, lateness, leave and off-days as they happen
  • Track overtime and send it to the right supervisor for approval
  • Flag repeat absence and unusual patterns early

What you get

  • A daily attendance summary
  • Absenteeism figures by shift and department
  • Approved overtime, ready for payroll

Service 02

Timesheet Reconciliation

A timesheet is only as good as the attendance behind it. We check every supervisor-approved timesheet against the attendance record and resolve the gaps before payroll is calculated, not after workers have been paid.

What we do

  • Collect timesheets from supervisors on an agreed schedule
  • Match hours, days and overtime against attendance records
  • Query discrepancies with the responsible supervisor
  • Lock approved timesheets for the pay period

What you get

  • Approved, reconciled timesheets every pay period
  • A discrepancy log showing how each issue was resolved

Service 03

Disciplinary & HR Cases

When a dismissal or warning is challenged, the paperwork decides the outcome. We run each case step by step, in line with the Employment Act, 2007 and your own disciplinary policy, so the process is fair and every step is on file.

What we do

  • Prepare show-cause letters and hearing notices
  • Organise and minute disciplinary hearings
  • Record decisions, warnings and appeals
  • Handle routine HR queries and grievances from workers

What you get

  • Complete case files, ready for a labour officer or court
  • A register of warnings and open cases

Decisions stay with you as the employer. We advise on process, prepare the documents and keep the record.

Service 04

Payroll Administration

We calculate pay from approved timesheets, apply statutory deductions at current rates, and pay workers from funds you transfer to us in one bulk payment. Every shilling is accounted for in the reconciliation you receive.

What we do

  • Calculate gross-to-net pay, overtime and allowances
  • Apply PAYE, NSSF, SHIF and Affordable Housing Levy deductions
  • Send you the payroll register and a funding request for approval
  • Disburse wages once funded and issue payslips to every worker
  • Prepare statutory remittance schedules under your employer registration

What you get

  • A payroll register for sign-off before anything is paid
  • Payslips for every worker
  • A disbursement reconciliation each pay period
  • Statutory remittance schedules

Service 05

Reporting & Records

You get one clear report each month instead of chasing figures across spreadsheets. Your records stay organised, complete and yours, and are handed back in full if you ever end the arrangement.

What the monthly report covers

  • Headcount and movements
  • Attendance, absenteeism and overtime
  • Open and closed HR cases
  • Payroll cost and statutory remittances

What you get

  • A monthly workforce report
  • Organised employee and payroll records
  • Records ready for audits and inspections
How it works

Simple. Transparent. Efficient.

From the first conversation to your first monthly report.

1

Consult & Plan

We review your workforce, current process and the services you need.

2

Onboard

We take over employee records, policies and pay structures, and agree who approves what.

3

Manage & Pay

Daily attendance, reconciled timesheets, HR cases and payroll, every pay period.

4

Report

A clear monthly report and follow-up on anything that needs your decision.

Questions

Common questions about our services

Can't find your answer? Get in touch or WhatsApp us.

Who is the legal employer of the workers?

You are. Workers stay on your payroll and under your contracts and policies. We are not a staffing agency or an employer of record; we run the administration on your behalf.

How does payroll funding work?

Before each pay date we send you the payroll register and a funding request. You approve it and transfer the total in one payment. We pay each worker and send you a reconciliation.

Can we choose only some of the services?

Yes. Many employers start with payroll, or with attendance and timesheets, and add other services later.

How are your fees calculated?

We charge a management fee per employee. The rate depends on your headcount and the services you choose, so we quote after a short review of your current setup.

How do you protect employee data?

We process your employees' data only on your instructions, under a written agreement, in line with the Data Protection Act, 2019. See our privacy policy.

Partner with Betterfix Management

Spend Less Time on Administration. Focus on Your Business.

Tell us about your workforce and we'll suggest a service arrangement that fits your operations.

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